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Fleet management

Fleet management solutions guide

The Ultimate Guide to Fleet Management Solutions

Vehicular fleets comprise the largest part of the logistics and transport industry. Anything delivering small goods to customers or large items to companies requires vehicles to function. People, businesses, and organizations require these fleets to complete their daily operations. Having numerous vans, trucks, cars, buses, and HGVs to carry out jobs is why we see widespread use of commercial vehicle fleets today. Beyond this, some sections of the industry require a special approach to handling these entities. The common term used for this approach is fleet management or smart fleet management solutions. This approach refers to the ways a company ensures its fleet’s prosperity and longevity. We’ve kept this in mind and created a simple but comprehensive guide to fleet management and how you can use a fleet management system for your logistics company. Understanding fleet management Broadly speaking, fleet management refers to a company’s ability to help its vehicular fleet run healthily. This term however is a very general statement and consists of many managerial activities. Fleet management covers things like vehicle upkeep and maximizing performance. Typically, fleet management is overseen by a single person rather than a whole team. These managers have an essential role and comprise a variety of tasks. These tasks concern internal and external factors. The role of fleet management services Fleet management services are mostly software that gathers, stores, processes, maintains, and generates reports on fleet activities. The software usually gathers information about the vehicle, driver, fuel, road conditions, and accidents. The software works alongside hardware like cameras to record the driver and road activity. Altogether, these solutions give the fleet manager and the higher-ups a complete view of their operations. Here, they can monitor the performance of the vehicles and the drivers. Common fleet types in use Small business fleets These fleets are those used by florists, bakeries, food or delivery services, small construction projects, contractors, and landscapers. Transport fleets Examples of these fleets include taxi cabs, ride-sharing companies, moving vans, and rental cars. The vehicle here either transports people or goods over long distances. Trucking fleets Vehicles here are semi-trucks that move high-volume loads across great distances. These vehicles are far larger than most others and come with additional safety issues and regulations. Commercial fleets The size of this fleet depends wholly on the business that owns it. Examples of this fleet are cross-country shipping, construction, moving, and delivery vehicles. Features found in most fleet management services The best way to find the correct fleet management services is to first evaluate what matters most to you. No service or software fits every company as each company’s needs vary. Most smart fleet management solutions have similar features. Electronic logging devices Drivers use these devices to log their hours on duty. Fleet tracking system Companies install GPS on each vehicle to accurately track where each member of their fleet is at any given time. The GPS also provides information on their route, current speed, and location. Advanced GPS trackers also provide information like real-time weather and traffic updates. Vehicle fleet management software This service helps the fleet manager get a complete understanding of the vehicle’s health. They can monitor the vehicle’s safety, fuel efficiency, and service milestones. This information helps the fleet manager order spare parts or decide when to send the vehicle for service. Video telematics These devices record the driver throughout the journey. A combination of cameras and AI-driven fleet management solutions helps the fleet manager to ‘see’ the whole picture from their system. Benefits of fleet management A working fleet management software gives the logistics company peace of mind. The software bridges the gap between the driver and fleet manager. Now, both sides can work together and create a culture of transparency, accountability, and safety. This culture improves driver performance, maintains safe driving habits, and increases efficiency. For fleet drivers According to the ATA (American Trucking Association), there will be a shortfall of more than 150,000 truck drivers by 2026. It is essential to create a culture that encourages and supports drivers. The right technology makes it possible to prevent unlawful incidents from happening in the first place. For fleet managers Fleet managers have a lot of work to oversee all at once. They have tasks like fleet tracking, vehicle maintenance, driver management, etc. Their role is to ensure the fleets move on time and that requires numerous moving parts to work together in tandem. An effective smart fleet management solution in place improves efficiency without giving up compliance and safety in the process. How smart fleet management solutions help you The best fleet management services provide a holistic approach to your operations. These solutions help you in the following ways. Prevent accidents from happening Real-time alerts and driver behavior scoring innovate the driver experience. Now, drivers are given incentives for utilizing safe and positive driving practices. Maintain the vehicle’s health Tracking a vehicle’s health gives companies the ability to proactively maintain their vehicles. This approach ultimately makes the vehicles safer and increases efficiency. Decrease fleet claim costs and insurance policy The latest fleet management solutions also provide risk management, decrease insurance costs, and more. Also, many insurance companies give discounts and benefits when using a specific fleet management solution. Increase profits Predictive maintenance and usage of AI-driven fleet management technologies reduce costs by nearly 40%. It also reduces downtime by 50% while increasing capital investment by 3-5%. Provide a top-notch customer experience The success of any logistics industry is to ensure the product reaches the customer on time and safely. A robust fleet management solution helps them do exactly that. Final thoughts Initially learning and understanding fleet management software takes some time and effort. However, once it is done, you have everything you need to make your fleet the best in the industry. Fleet management services like Axlerate provide exactly what you’re looking for. It is a comprehensive tool to help you and your company reach new heights without sacrificing anything in the process.

Image of multiple trucks to denote commercial fleet manager

What are the roles and responsibilities of a Commercial Fleet Manager?

Why is commercial fleet management important for logistics? Logistics companies face a challenging task in managing a significant number of vehicles due to the constantly evolving nature of the industry in terms of market conditions, rising costs and increased competition. Therefore, commercial fleet management services are crucial for logistics operations. A commercial fleet manager usually takes control of the fleet to streamline operations by thoroughly assessing the current condition of the fleet, identifying areas that need improvement and creating a plan to address them. What are the responsibilities of a commercial fleet manager? According to a survey by Verizon Connect, 62% of fleet managers struggle with reducing operating costs. Commercial fleet management services such as optimizing vehicle use, reducing idle time, and minimizing maintenance costs can efficiently tackle this challenge. The need to enable companies to maximize vehicle utilization, adhere to regulations, and enhance safety and customer satisfaction are the roles of a fleet manager. These efforts will ultimately lead to increased competitiveness and profitability. How can technology enhance commercial fleet management? A commercial fleet manager can benefit from fleet management technology to streamline fleet operations. It optimizes routes, monitors driver behavior, detects maintenance issues, and reduces managerial workloads through GPS devices or fleet tracking technology and fleet management software. A study conducted by Verizon Connect found that businesses that used fleet management technology reported a 15% increase in productivity and a 13% decrease in fuel costs. The study also found that companies using fleet management technology had a 35% reduction in idle time and a 12% increase in service revenue. The benefits of using Axlerate to streamline fleet operations Axlerate offers unified fleet management solutions through GPS devices and fleet management software that help with fleet visibility, performance tracking, analytics, and safety. Let’s Wrap Up! A commercial fleet manager plays a crucial role in optimizing vehicle utilization, reducing operating costs, adhering to regulations, and improving safety and customer satisfaction. However, utilizing fleet tracking technology, like GPS devices and fleet management software, can streamline operations and optimize routes. Axlerate provides fleet management solutions for fleet visibility, performance, analytics and safety.  Axlerate is a unified fintech platform for logistics management and payments. Our solutions help to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services.

Image of a person holding an ipad with an analytics dashboard to denote commercial fleet management software

What to look for in a Commercial Fleet Management Software?

Understanding the basics of fleet management software Comprising hardware and software components, commercial fleet management software provides comprehensive fleet management capabilities. It includes GPS tracking devices installed on each vehicle, a cloud-based platform for processing data, analytics tools for monitoring fuel consumption, driver behavior, and vehicle performance, and a mobile app for real-time access to fleet data. Moreover, the fleet management system can be integrated with other software systems, including ERP, TMS, and CRM. Why do you need fleet management software? Logistics owners, fleet managers, truck owner-operators and drivers can utilise fleet management software to maximize the performance of their fleets while controlling costs. There are a number of benefits of truck management software. This cutting-edge technology provides features like real-time visibility, location tracking, maintenance scheduling, route optimization monitoring fuel consumption and analyzing driver behavior. Through such advanced features in a fleet management system, businesses can monitor their vehicles in real time for enhanced security and safety of drivers as well as cargo. 5 common features of a truck management software What to look for in a commercial Fleet Management Software? Though there are a number of solutions available in the market, it is crucial to choose the best  commercial truck management software that provides effortless integration, enabling you to connect your software with other systems, since sharing data between them can provide you with a more comprehensive understanding of your fleet operations. It also helps to identify areas for improvement, and allow you to make more informed business decisions. Moreover, in order to ensure that you obtain the most value from your investment over time, select a fleet management software for logistics that can be customized to meet your specific needs and can scale as your business grows. In addition to integration and customisation, it is important to choose a user-friendly interface when selecting truck management software to avoid errors. Moreover, it is necessary to consider fleet tracking software that offers real-time alerts and reporting capabilities to ensure timely resolution of issues. Let’s Wrap Up! Commercial fleet management software integrates hardware and software components to offer comprehensive fleet management capabilities. Fleet managers, logistics owners, truck owner-operators, and drivers can use it to maximize fleet performance with real-time tracking, route optimization, fuel management, maintenance alerts, and driver monitoring. However, while choosing a truck management software, it is important to check for the possibilities of integration, customisation, user-friendly interface and reporting capabilities. Axlerate is a unified platform for Logistics management, payments and services. Our solutions help to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services.

Image of a wallet with paper currency and coins to denote fleet expense management in logistics.

How to optimize fleet expense management in logistics for greater efficiency?

Understanding fleet expense management in logistics Logistics owners, fleet managers and truck owner-operators struggle with fleet expense management owing to inflation, inefficient processes and lack of real-time information. In TomTom’s recent global study on the biggest challenges that fleet decision-makers face, 49% of fleet managers say that at least one of their team members spend 1.5 to 2 hours on quoting and invoicing, 42% on identifying and dispatching the best worker for the job, 43% on expense management and 40% on keeping customers informed. From the study it is evident that expense management is a time-consuming process.  What are the common expenses involved in fleet management? The costs involved in logistics can range from fuel, toll payments, maintenance, insurance and other similar or unexpected expenses. According to a study conducted by SaveLifeFoundation, the largest share of the expense was spent on fuel or diesel. It accounts for little less than two-third (61%) of the total expenses. Toll fees and inter-state entry fees at checkpoints contribute around 14.9% to the expenses and  about 2.8% of total expenditure was paid as bribes to various authorities during the trip. Therefore, fleet expense management becomes a tedious process unless it has a solution to streamline finances and cut down unnecessary costs.  5 ways to manage fleet operating costs and save money The lack of real-time visibility and increasing costs involved in logistics can be addressed by implementing digital solutions. According to a recent report from PwC’s Strategy & consultancy, “Digitisation and automation of processes and delivery vehicles will reduce logistics costs for standardized transport by 47% by 2030”. Digitisation and Fintech solutions provide an effective method to manage fleet operating costs.  Discover how Axlerate helps to reduce costs involved in logistics? Axlerate is a unified digital logistics management platform that helps to streamline logistics operations and fleet expense management. It provides multiple products including AxleTags, AxleCards, AxleFinance, AxleDrive, AxlePay, AxleDirectory and AxleMarketplace that helps to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services. Let’s Wrap Up! The task of having to manage fleet operating costs is complicated because of rapidly increasing expenses, outdated processes and lack of real-time visibility. Fleet expense management involves streamlining expenses related to tolls, fuel, parking, maintenance, insurance and more. However, adopting digital and fintech solutions like fleet cards, online transport directory, GPS devices, payment gateway and a unified logistics management platform like Axlerate will be an ideal solution to optimize fleet expense management in logistics for greater efficiency. 

Image of a person counting money to represent transportation cost in logistics

3 ways to reduce transportation cost in logistics

Understanding transportation cost in logistics Transportation costs in logistics are skyrocketing because of the increasing fuel prices, labour charges and loss resulting from accidents. Logistics owners, fleet managers and truck drivers encounter a greater financial burden while operating their commercial vehicles. According to a survey, 44% of fleets rated increasing costs as a top challenge to daily fleet operations (Source: G2 Tech Marketplace). What factors affect total logistics cost? Logistics cost management is a tedious yet a highly necessary aspect of the transportation industry. The logistics industry involves a number of challenges with regard to increasing costs in terms of last mile delivery, empty miles, maintenance, insurance costs and more. Why should you use technology to reduce transportation costs? Transportation involves complex operations and therefore, manual processing is often time consuming and incurs a heavy cost. However, technological solutions can efficiently streamline transportation in terms of efficiency and cost reduction.  Technological devices and software including GPS, telematics, digital freight matching platforms and similar technologies prove to be the best solution for reducing logistics cost.  For instance, according to a survey, across a variety of industries, GPS fleet management helps lower accident costs by 16-30%, fuel costs by 7-20% and labor costs 9-25% in 2018 (Source: G2 Tech Marketplace).  3 ways to reduce transportation cost in logistics Let’s Wrap Up! Transportation costs in logistics are increasing rapidly and frequently. Therefore, efficient  logistics cost management is of prime importance. It is necessary to reduce logistics costs in terms of last mile delivery, empty miles and operational expenses. The total logistics cost can be reduced by shipment consolidation, preventive maintenance and data analytics. Integrating technological solutions including Truckload Optimization Software, Transport Management Systems, Digital Freight Matching Platforms, telematics and fleet management software can help with reducing logistics costs. Axlerate provides a unified digital logistics management platform with transportation management solutions to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services. 

Image of a person fixing maintenance issues in a yellow colour truck.

3 ways to reduce commercial vehicle maintenance costs

Why is commercial vehicle maintenance important for logistics? The logistics industry hinges on commercial vehicles to efficiently transport goods. Regardless of the size of the fleet, commercial vehicles need to ensure a safe and timely delivery for better productivity and cost reduction with regard to everyday operations. Maintenance issues in commercial vehicles might lead to downtime and even pose a threat to the safety of drivers during a mechanical failure. Moreover commercial vehicle maintenance costs are increasing and cause a greater financial burden. In a decade where logistics is seen as one of the most important sectors with the rise of demand for products all over the world, shipping companies, fleet managers and truck drivers compete with each other to escalate their service to meet customer satisfaction. Therefore, the need for commercial vehicle preventive maintenance cannot be ignored as it enables a seamless delivery of goods when the vehicle is in a perfect condition. What affects commercial vehicle maintenance costs? Commercial vehicles need frequent replacement of certain mechanical or electrical spare parts as these vehicles travel for long distances on rugged roads and involve multiple trips in a shorter span of time. Failing to replace the required parts results in higher commercial vehicle maintenance costs as the vehicles gradually stop functioning and also depreciate in value.  Therefore, scheduled preventive maintenance is crucial for commercial vehicles as it includes maintaining engine health, brake system, electrical components and similar parts in order to optimize vehicle  performance.  3 ways to reduce commercial vehicle maintenance costs How preventive maintenance software can help you save money? According to a study, commercial vehicle predictive maintenance is highly cost effective, saving roughly 8% to 12% over preventive maintenance, and up to 40% over reactive maintenance (Source: WebinarCare). The benefits of using a preventive maintenance software is significant, however, only a minority of fleets use their telematics solution to track idling (37%), harsh braking (33%), maintenance (32%) and fuel usage (30%), all important factors in safety and cost savings (Source: Teletrac Navman).  Let’s Wrap Up! Commercial vehicle preventive maintenance is an important part of fleet management as it ensures that the vehicles are in working condition for a seamless shipment delivery process. There are several reasons why trucks encounter maintenance issues including harsh braking, idling, prolonged replacement of spare parts and other similar issues. However, commercial vehicle maintenance costs can be reduced by tracking depreciation, training drivers and testing technology in order to reduce the vehicle downtime and lower the maintenance costs. Axlerate is a unified logistics management platform to unify all fleet-related operations and expenses. Our solutions help to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services.

Image of a person making truck repairs

The benefits of preventive maintenance for commercial vehicles

Why is preventive maintenance for commercial vehicles important? Businesses and individuals across the globe rely heavily on the logistics industry for the movement of goods and this requires either a single truck or a fleet of commercial vehicles. Therefore, commercial vehicle preventive maintenance is of prime importance. Any vehicle maintenance issues can be a stumbling block in the transport of goods to its destination. Commercial vehicle maintenance costs are on the rise  and have a negative impact on the revenue. According to a survey, companies spend $860 on average every year on vehicle maintenance (Source: G2 Tech Marketplace). On the other hand, a survey reveals that vehicle failure issues had dropped from 61% to 57% through preventive maintenance tracking (Source: Webinar Care).  What is included in a preventive maintenance checklist? A scheduled preventive maintenance checklist helps to enhance operational efficiency  and reduce commercial vehicle maintenance costs. Fleet preventive maintenance usually involves engine health monitoring, checking the brake system, electrical components, high and low beam lights, tyre conditions, exhaust functioning, oil inspection, steering system and other important components that might lead to mechanical issues and higher maintenance costs. How to schedule preventive maintenance for commercial vehicles? The logistics industry is known for its enormous amount of paperwork involved in the transportation process. Usually, preventive maintenance is scheduled on a pen and paper basis where fleet managers or truck drivers manually check off the list at regular intervals. The use of spreadsheets are also quite common and can be used to monitor and analyze the preventive maintenance tracking history. Digital forms have also been made available to schedule preventive maintenance for commercial vehicles. However, fleet preventive maintenance software is the most effective and ideal solution to schedule maintenance and keep track of reports to identify potential issues in real-time and resolve them at the earliest. The benefits of using technology for preventive maintenance The integration of technology for commercial vehicle preventive maintenance, helps to gain complete visibility into vehicle operations and helps to automate tedious record keeping tasks. Telematics technology helps to reduce vehicle downtime, improve fuel efficiency and enhance driver safety to a greater extent as it provides vehicle diagnosis and updates in real-time. Moreover, it is used widely for preventive maintenance tracking to detect maintenance issues with greater predictability and accuracy. Integration of fleet telematics with fleet management software can analyze data in order to detect patterns in maintenance issues and help to efficiently schedule maintenance to increase vehicle uptime and lifespan. Interestingly, a study states that companies save over $100 every year on vehicle maintenance with coupons and deals found with the help of fleet management software (Source: G2 Tech Marketplace). Let’s Wrap Up! Commercial vehicles require frequent maintenance checks in order to ensure a seamless movement of goods without any mechanical issues that lead to delay and high maintenance costs. Preventive maintenance tracking helps to reduce vehicle downtime, improve fuel efficiency and enhance driver safety. Fleet preventive maintenance can be scheduled manually or digitally. However, the integration of technology for commercial vehicles will be the ideal solution for efficient maintenance checks. Telematics technology and fleet management software can be used for commercial vehicle preventive maintenance. Axlerate is a unified logistics management platform to unify all fleet-related operations and expenses. Our solutions help to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services.

Image of a tracking software installed in a vehicle

Why should you integrate commercial vehicle telematics in Fleet Management?

What is Telematics in fleet management and how does it work? Telematics in fleet management is a fleet tracking system that allows fleet managers and truck owners to track their commercial vehicles in real-time, giving them access to metrics like location and safety issues. This solution can help improve communication and optimize fleet management. Vehicle telematics systems are designed to manage and optimize different aspects of your fleet by analyzing data. This data can include anything from fuel consumption to geofencing and driver behaviour.  The key differences between Telematics and GPS tracking systems Commercial vehicle telematics and GPS fleet tracking systems are both beneficial, but they serve different purposes. By utilizing GPS fleet tracking systems to monitor your vehicles, you can not only track the location but also detect issues such as speeding and idling. Moreover, some GPS devices provide Geofencing options that can be used to set up alerts if trucks move in a direction that is not required or specified by the owners or managers. Telematics fleet tracking system is a modern technology that collects engine data like fuel consumption, predictive maintenance and similar metrics which can be used to improve operations, save money, and reduce risks. How can a vehicle Telematics system optimize fleet operations? Regardless of the number of trucks, fleet managers struggle to manage operations including proper navigation for the fleet and monitor driver behavior to ensure safe and timely delivery of goods. Since fleet management is a complex and time-consuming process, traditional or manual methods of handling fleet operations may not be effective. However, fleet operations become more productive and profitable when equipped with technological solutions like the truck telematics systems. There are several benefits of commercial vehicle telematics including access to insightful, real-time data that help fleets optimize performance, reduce costs, and manage risk efficiently. 3 benefits of Telematics fleet tracking system for commercial vehicles Let’s Wrap Up! Fleet management is a tedious process and involves a lot of time and money. However, utilizing fleet management technologies like commercial vehicle telematics helps to keep track of the location and performance of each vehicle and driver to optimize operational efficiency and ensure a seamless delivery of shipments on time. The integration of a telematics fleet tracking system in commercial vehicles helps to monitor the fleet, reduce operational costs and manage risks efficiently. Axlerate provides a unified digital logistics management platform with transportation management solutions to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services.

Image of a GPS device

The importance of route optimisation for commercial vehicles

What is route optimisation and how does it work? Route optimization is the process of taking into account all relevant factors to determine the best route between two points. Efficient route optimisation for commercial vehicles is the key to saving time, money and improving customer satisfaction. While manual route optimisation is often time-consuming and prone to errors, a vehicle route optimisation software is beneficial to plan best routes for multiple stops as it takes into account delivery time windows, vehicle load capacity and driver schedule. The software also takes traffic congestion into account so that you can plan your route around areas with less traffic. Why is route optimisation necessary for commercial vehicles? Businesses in the logistics industry rely on fleets of all sizes to maintain an efficient and reliable delivery service. Therefore, route optimisation for commercial vehicles is essential to ensure a seamless and timely delivery of goods. A significant amount of time and expertise is required to manually plan best routes for multiple stops for fleets on a regular basis. Moreover, errors are inevitable while creating a manual delivery route optimisation for fleets and may lead to delays, misplaced orders, and decrease customer satisfaction. How route optimisation can maximize your commercial fleet efficiency? Which vehicle route optimisation Software is the best for your fleet? In order to choose the best vehicle route optimization software, check if it includes user-friendly navigation, capability to plan best routes for multiple stops in real-time, generate analytics and reports and provide accessibility via web or mobile application. Moreover, a software that has a geocoding functionality is an added advantage as it can specify the geographical locations even with incorrect addresses which is a common drawback in shipping. The presence of predictive alerts is also helpful to predict ETAs for better customer communication and satisfaction. Let’s Wrap Up! In a world that is rapidly on the move, fast shipping has now become the norm while the logistics industry is competing to meet the ever increasing demand with technology. Route optimisation for commercial vehicles is a game-changer as it helps with faster delivery, real-time updates, cost reduction and enhances customer satisfaction. All you have to do to find the best vehicle route optimisation software is to check the scope for accessibility, analytics and alerts. Axlerate is a unified platform for Logistics and transport management, payments and services. Our solutions help to simplify tolls, fuel purchases, fleet expenses, loans, insurance, escrow, payments, truck booking, fleet management and the buying and selling of logistics products and services.

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